In today’s rapidly evolving business landscape, organizations are increasingly transitioning to digital operations to improve efficiency, enhance compliance and reduce costs. The shift towards digital processes involves the creation, management, and utilization of vast amounts of electronic documents, which must be efficiently handled, securely stored, and easily retrievable. Additionally, with the rise in remote work and the necessity for online transactions, the demand for robust e-signature capabilities has grown significantly. Companies must ensure that these digital documents and signatures comply with various regulatory requirements, including those related to data privacy, security, and industry-specific standards. Failing to manage these digital operations effectively can lead to operational inefficiencies, compliance risks, and potential legal liabilities.
Transitioning to digital operations requires a comprehensive approach that includes document digitization, process automation, and secure e-signatures.
- Fragmented Document Storage: Documents are often dispersed across various systems and locations, making it difficult to manage and retrieve critical information.
- Obsolete Platforms that pose high costs and operational risk, lack support for modern AI/ML capabilities, and are not designed for cloud-native or pay-per-use models.
- Too complex solutions: The shift to digital operations is done using complex solutions that are not oriented towards non-IT users, who are already lacking expertise and resisting change.
- Limited Accessibility: Accessing and sharing documents remotely is cumbersome and inefficient, hindering collaboration and remote work initiatives.
- Integration with Existing Systems: Integrating distributed and various document repositories with existing enterprise applications can be challenging.
- Compliance Complexities: Meeting regulatory requirements for document retention and data privacy becomes challenging with distributed and paper-based records, risking non-compliance penalties.
- High Operational Costs: Fragmented document repositories and paper-based processes often result in significant expenses related to printing, storage, and manual handling, impacting the bottom line.
- Operational Inefficiencies caused by manual document handling (time-consuming and prone to errors), dispersed content, outdated user experiences, and aging platforms – making it time-consuming and complex to govern, search, and collaborate on enterprise content.
- Delayed Business Outcomes: Scattered documents in different repositories and systems and manual document handling can lead to delays in approvals and decision-making, affecting business agility and responsiveness.
- Regulatory Compliance Risks caused by the lack of unified governance, limited content intelligence, and the inability to automate enforcement;
Our solution
SEAL excels at supporting digital operations and e-signature functions by offering advanced capabilities within a simple, intuitive user experience tailored for non-IT users. It enables document creation from templates or e-Forms and supports collaborative authoring with version control. Reviews and approvals can be conducted directly within the platform.
SEAL’s e-signature capabilities accommodate various types of e-signatures – including simple, advanced, and qualified – offering flexible signing processes that can run either locally (client-side) or on the server (server-side) via the SEAL Signing Server.
From document creation to final archiving, SEAL streamlines the entire process while ensuring compliance with regulatory requirements through advanced audit trails and secure archiving.
- Active Document Store: Secure storage of unstructured content with metadata management.
- Advanced Security: Robust security protocols ensuring document integrity and confidentiality.
- Classification and Navigation: Enhanced classification, navigation, and search capabilities for efficient content retrieval.
- Viewing and Sharing: Secure document viewing and sharing functionalities.
- Creation and Automation: Design and manage electronic forms integrated with automated workflows.
- Data Collection and Validation: Advanced data collection methods with automatic validation functions.
- SEAL Capture: Document scanning and ingestion with AI-based image processing.
- AI/ML-driven content understanding and metadata extraction: Intelligent extraction of relevant metadata from unstructured content.
- Digital Mailroom: Automated handling and routing of incoming documents.
- Smart Workflows: Dynamic task assignments based on business rules.
- Case Management: Streamlined case management with flexible routing and approval functionalities.
- Comprehensive e-Signing: Support for simple, advanced, and qualified electronic signatures.
- Local and Remote Signing: Options for both client-side and server-side signing using the SEAL Signing Server component.
- Enterprise Applications: Ready connectors for SAP, Salesforce, Microsoft and Oracle.
- Open APIs: Advanced APIs based on open standards such as Content Management Interoperability Services (CMIS).
- Customizable Dashboards: Real-time performance monitoring with customizable dashboards.
- Data-Driven Insights: Powerful tools to extract insights from managed documents and metadata.
Tangible Benefits
- Competitive pricing model with a focus on capacity (unlimited number of users included), ensuring cost efficiency for organizations with a large number of users.
- Low maintenance costs and rapid implementation reduce the total cost of ownership, offering excellent value for money.
- Consolidate documents into a unified repository with advanced search capabilities, ensuring quick and easy access to necessary information.
- Transition to paperless operations, reducing physical storage needs and streamlining document handling.
- Low-code platform enabling business users to manage processes with minimal IT intervention.
- Automates document-centric processes, including digital mailrooms, workflows, and e-signature processes, reducing manual intervention and improving efficiency.
- Ensure compliance with GDPR and other regulations through secure document handling and retention.
- Advanced security features protect sensitive information throughout its lifecycle.
- Leverage artificial intelligence and machine learning for enhanced content understanding and processing.
- Automated metadata extraction and intelligent workflows optimize document-centric processes.
- Scalable architecture supporting various deployment models (cloud, on-premises, hybrid).
- Seamless integration with existing enterprise systems, ensuring a unified document management strategy.
Find out why We Are Different
Competitive pricing vs. traditional DMS/ECM platforms, fast implementation, rapid user adoption, low maintenance costs. Capacity based licensing available (unlimited number of users).
ECM, ERM, IDP, DPA, and Content Migration – all in one unified solution, enabling end-to-end digital processes, from document capture, processing, and creation to collaboration, secure e-signing, and archiving.
A proven enterprise software platform, combined with deep industry expertise – trusted by leading organizations such as NN Group, Leadway Insurance, Engie, Vodafone, Liberty Steel, Kaufland, and Servier.
Leading global players like Hitachi Vantara and Infosys trust and support our solutions – extending our reach, validating our technology, and accelerating enterprise-scale deployments across industries.
SEAL delivers a modern, powerful, and easy-to-use interface – designed specifically for business users, not just IT professionals.
SEAL empowers content with business context, using metadata to automate classification, enforce governance, trigger business processes, and apply dynamic security.
SEAL orchestrates unstructured content management and compliance across on-prem and public cloud – delivering full freedom, data mobility, and rule-based control.
Content Management Modernization
It’s time to get rid of legacy ECM (enterprise content management) and move to the next-generation content services platform. Use our proven “application-aware” content migration platform – StarMigrator Engine together with a proven and tested methodology to deliver a seamless, risk-free, fast content and metadata migration from legacy platforms (Opentext Documentum, OpenText Content Server, IBM Content Manager, IBM FileNet, Alfresco, etc. into SEAL and start saving money while moving to modern architecture and provide an amazing user experience to the line of business users. Use SEAL to optimize up to 50% of the content management costs, to boost user adoption while leveraging comprehensive content management, information governance, and records management capabilities.
Content Consolidation and Aplications Offloading
Today, organizations generate massive amounts of unstructured content that are dispersed across various locations and systems. This situation poses several challenges, including escalating costs, decreased productivity due to difficulty in finding relevant content, decision-making delays caused by poor metadata quality, and compliance issues.
By moving unstructured content to dedicated content management platforms and connecting this unified repository to line of business applications generating and using content, companies can reduce their costs, the burden on top line business applications, improving their performance and scalability.
Additionally, consolidating unstructured content into a single platform allows for improved information management and compliance, reducing the risk of data breaches and maintaining trust with customers and stakeholders.
Governance and Regulatory Compliance
In today’s business world, companies face an increasing range of regulatory requirements that they must comply with, including those related to tax, fraud, bribery, competition, data privacy and protection, consumer protection, quality, HSE (Health, Safety and Environment), and more. In addition, organizations must be prepared to respond to audits and investigations that are designed to ensure that they are meeting these requirements. These audits and investigations can be costly and time-consuming, and failing to respond to them adequately and timely can lead to significant fines, reputational damage, and legal liability.
One of the biggest challenges that companies face when responding to an audit or investigation is identifying the relevant information that must be produced. This information is most of the time spread across the organization, “buried” in tens of thousands of documents, emails, audio and video files and other records. Finding and organizing this information can be a daunting task, particularly when time is of the essence.
Digital Operations and eSignature
SEAL is a cutting-edge platform designed to revolutionize how organizations manage and utilize their corporate documents. Acting as an Active Document Store, SEAL supports the entire lifecycle of business documents, providing advanced content-centric features essential for digital operations. The platform facilitates end-to-end digital processes, enabling document composition, collaborative authoring, review, approval, and e-signing capabilities.
Compliant e-Archiving
SEAL is a cutting-edge platform designed to revolutionize how organizations manage and utilize their corporate documents. Acting as an Active Document Store, SEAL supports the entire lifecycle of business documents, providing advanced content-centric features essential for digital operations. The platform facilitates end-to-end digital processes, enabling document composition, collaborative authoring, review, approval, and e-signing capabilities.
Sales & Customer Service
In today’s competitive market, delivering exceptional sales and customer service is paramount for organizations seeking to retain customers and enhance their brand reputation. Managing customer-related documents efficiently and ensuring timely responses to feedback and complaints are critical components of this endeavor. Companies must centralize and streamline their document management processes to provide quick access to customer information and automate the handling of feedback and complaints. SEAL addresses these needs by offering a comprehensive solution designed to optimize sales and customer service functions through advanced document management and process automation.
Contracts Management
SEAL for Contracts Management is a cross industry solution that offers control and visibility over all your contracts and supporting documents during their entire lifecycle using full paperless operations. Every single contract is stored, categorized and can be easily and securely accessible from anywhere using any device for a new level of productivity.
Procurement & Supply Chain Management
More than ever before, procurement teams are operating in a challenging and fast-changing environment. They’re tasked with tough operational excellence goals while working with fewer personnel and reduced budgets. By digitizing and automating document-intensive business processes, organizations can gain enhanced visibility and optimize their mission-critical supply chains while reducing manual data entry and data entry errors, improving supplier information management, lowering transaction costs, and accelerating the receiving process.
Finance & Administration
Responsible for planning, controlling and auditing the company finances and cashflow, the finance department is a crucial component of any business. Though not always obvious, this department is a core enabler of a company’s growth and development. By implementing digital and automated processes to manage and distribute financial documents, finance managers can free up their staff to focus on strategic initiatives and serve the lines of business with accurate and relevant information.
Human Resources
The HR department depends on document-driven processes, usually on paper. Paper requires archiving cabinets, and, in time, the amount of paper stored quickly become unmaintainable. Plus, paper tied to bloated processes slows HR Managers down from doing important work that pushes a business forward. Automation and digitalization can help you to reduce the time it takes to complete your HR tasks without sacrificing quality of work.
Legal
In today’s business environment, organizations face numerous legal challenges and risks, including compliance with regulatory requirements, managing litigation processes, and ensuring the integrity of legal records. Efficiently handling these legal matters is critical for minimizing risks, controlling costs, and achieving favorable outcomes. SEAL provides a next-generation platform designed to support legal and litigation management by automating case management processes, ensuring secure document handling, and facilitating compliance with legal standards.
Banking
The banking industry is undergoing a digital transformation, and document automation is a crucial component of this process. Banks need to efficiently manage large amounts of unstructured data (documents, emails) scattered across various locations and systems, while ensuring security and regulatory compliance. Document-centric processes require specialized platforms that are optimized for unstructured content
management and automation, as they should not be managed by the core banking or other transactional systems.
Insurance
The insurance industry faces several challenges, including intense competition, taught compliance regulations, meeting rising customer expectations, and the management of extensive amounts of data and documents.
Automating document-based tasks, including managing internal regulations and policies, risk analysis, claims management, and underwriting policies, is a crucial undertaking, given that many insurance processes rely heavily on documents.
Energy
The energy industry is undergoing a transformative shift driven by the need for decarbonization, regulatory pressures, and evolving technological advancements. Key challenges include managing vast amounts of unstructured data, ensuring regulatory compliance, and enhancing operational efficiency. Effective unstructured content management and automation are critical for addressing these challenges, enabling energy companies to streamline operations, reduce costs, and make informed decisions.
Manufacturing
Operational excellence is vital in the manufacturing industry. Effective document management and automation is crucial and allows manufacturers to leverage their information to innovate and grow effectively.
The manufacturing industry needs also to ensure regulatory compliance and reduce risks. A massive amount of controlled documentation is necessary, where a mistake at any level can affect the production and the organization’s reputation.
Construction & Engineering
Every aspect of the architectural, engineering and construction project involves an increasing number of documents that must be captured, processed, stored / archived and managed. SEAL enables contractors in the Architectural, Engineering and Construction industry to manage critical corporate content and business processes associated with the Projects (Build) and Operations documentation, thereby attaining compliance with industry regulations, cost reduction and a corresponding increase in operational efficiency.
Transportation & Logistics
The transportation and logistics industry generates and manages a vast array of documents daily, from invoices and bills of lading to shipping declarations and cargo manifests. Efficient handling of these unstructured documents is critical to operations. Tasks like adding files to document folders, sharing with external parties, issuing delivery proofs, or ensuring confirmation signatures often involve repetitive, manual processes prone to error.
By automating document workflows, companies can minimize errors, reduce reliance on paper-based processes, and streamline digital operations.
