In today’s business environment, organizations are required to comply with a multitude of regulations concerning the long-term preservation of corporate records. These regulations span across areas such as tax, fraud prevention, data privacy, and industry-specific standards, needing comprehensive record-keeping and management functions. Ensuring compliance with these regulations involves implementing rigorous processes for document retention, legal holds, and controlled deletion. Additionally, companies must be prepared to produce these records promptly during audits and investigations to avoid significant fines, reputational damage, and legal liabilities. Efficient management and secure archiving of electronic records are critical to meeting these regulatory demands and maintaining operational integrity.
SEAL is a next-generation platform specifically designed to address the long-term preservation of corporate records, ensuring compliance with industry-specific regulations and laws. SEAL supports the entire lifecycle of electronic records and archives, providing advanced features essential for secure and compliant e-archiving. The platform ensures long-term document retention, legal holds management, rapid e-discovery and retrieval, and accurate compliance reporting.
Its advanced features, user-friendly interface, and robust compliance capabilities make it an indispensable tool for organizations seeking to enhance their document management processes and meet regulatory requirements.
Managing electronic records and ensuring their compliance with regulatory standards pose significant challenges for organizations.
- Cost and Resource Allocation: Implementing and maintaining a compliant e-archiving solution can be resource-intensive, requiring significant investment in technology and personnel.
- Data Volume and Complexity: Managing and archiving large volumes of diverse data types while ensuring integrity and accessibility can be overwhelming.
- Scattered Document Repositories: Documents often reside in multiple systems and formats, making it difficult to archive, manage and retrieve critical information efficiently.
- Controlled Document Lifecycle: Implementing controlled document lifecycle processes, including legal holds, retention, and deletion, is necessary to meet compliance requirements.
- Data Integrity and Security Concerns: Ensuring that archived data is protected from unauthorized access, tampering, and breaches is critical.
- Regulatory Compliance: Ensuring and proving compliance with various laws and industry-specific regulations for long-term document retention and secure archiving can be complex and resource-intensive.
- Interoperability: Ensuring that archived data remains accessible and usable across different systems and platforms over time.
- Integration with Existing Systems creating corporate records: Seamlessly integrating the archiving solution with existing enterprise applications and infrastructure is essential for a unified e-archiving strategy
- Increased Costs: Addressing compliance issues reactively can lead to higher costs in terms of fines, legal fees, and operational disruptions.
- Operational Inefficiencies: Without a unified, compliant archiving system, managing and retrieving records can be time-consuming and resource intensive.
- Regulatory Fines and Penalties: Non-compliance with data retention laws and industry standards can lead to substantial fines and legal penalties.
- Legal Risks: Inability to produce required records during audits or legal proceedings can result in adverse legal outcomes and increased regulatory scrutiny.
- Reputational Damage: Failure to comply with regulations can damage a company’s reputation, leading to loss of customer trust and potential business opportunities.
- Data Security Issues: Lack of proper archiving can expose sensitive information to unauthorized access, tampering, and breaches.
Our solution
SEAL excels in supporting compliant e-archiving functions by providing advanced capabilities within a user-friendly interface designed for non-IT users. SEAL ensures the secure retention of documents, supports the implementation of legal holds, and facilitates multi-steps, controlled document deletion processes. The platform enables mass ingestion and migration of content, ensuring data integrity through advanced checks and transformations. With SEAL, organizations can easily manage electronic records and archives, ensuring compliance with all relevant laws and regulations.
- Classification and Navigation: Enhanced classification, navigation, and search capabilities for efficient content retrieval.
- Retention Classes: Define and manage retention schedules for various document types.
- File Plans: Implement structured file plans to organize and manage records efficiently.
- Legal Holds: Apply legal holds to ensure records are preserved as required by legal or regulatory mandates.
- Controlled Deletion: Implement controlled deletion processes to securely dispose of records according to retention policies.
- Advanced Security: Robust security protocols ensuring document integrity and confidentiality.
- Viewing and Sharing: Secure document viewing and sharing functionalities.
- Advanced Audit: Maintain comprehensive audit trails to ensure compliance and accountability.
- SEAL Uploader: Allows mass uploading of documents already existing in electronic format, ensuring advanced validation and transformation processes (e.g., CRC checks, hash verification, electronic signature application).
- SEAL Migrator: Facilitates the seamless migration of large volumes of documents and associated metadata from legacy systems to SEAL, ensuring data integrity and consistency throughout the process.
- SEAL Capture: Document scanning and ingestion with AI-based image processing.
- AI/ML-driven content understanding and metadata extraction: Intelligent extraction of relevant metadata from unstructured content.
- Automated Records Ingestion: Seamless automation for capturing and categorizing incoming records, ensuring they are accurately processed and archived according to compliance requirements.
- Compliance Workflows: Intelligent workflows designed to enforce regulatory compliance, automatically assigning tasks based on predefined business rules and retention schedules.
- Comprehensive e-Signing: Provides support for advanced, and qualified electronic signatures, ensuring the authenticity and integrity of archived records.
- WORM and Immutability: Ensures that records are immutable and comply with WORM (write once read many) requirements, providing secure and permanent archiving.
- Local and Remote Signing: Offers flexible signing options for both client-side and server-side signing using the SEAL Signing Server component, ensuring compliance with regulatory standards for long-term records management.
- Enterprise Applications: Ready connectors for SAP, Salesforce, Microsoft, and Oracle.
- Open APIs: Advanced APIs based on open standards such as Content Management Interoperability Services (CMIS).
- Supports integration with next-generation object storage platforms, installed on-premises (HCP, Dell ECS), or in the cloud (IBM Cloud Object Storage, Azure Blob Storage, AWS S3 Storage), allowing for complete end-to-end solutions.
- Provides specific capabilities for Information Lifecycle Management across various locations where the content is kept—whether on-premises or in the cloud. SEAL offers a unified orchestration layer to ensure data mobility and control across different content locations according to metadata-based business rules.
- Customizable Dashboards: Real-time performance monitoring with customizable dashboards.
- Data-Driven Insights: Powerful tools to extract insights from archived documents and metadata.
Tangible Benefits
- Competitive pricing model with a focus on capacity (unlimited number of users included), ensuring cost efficiency for organizations with a large number of users.
- Low maintenance costs and rapid implementation reduce the total cost of ownership, offering excellent value for money.
- Unified Repository: Consolidate documents into a unified repository with advanced search capabilities, ensuring quick and easy access to necessary information.
- Paperless e-Archive: Transition to paperless, reducing physical storage needs and streamlining document handling.
- Low-Code Platform: Enable business users to manage archiving-related processes with minimal IT intervention, enhancing productivity and reducing dependencies on IT resources.
- Regulatory Compliance: Ensure compliance with GDPR and other regulations through secure document e-archiving, retention and legal holds.
- Advanced Security: Protect sensitive information throughout its lifecycle with robust security features and comprehensive audit trails.
- Enhanced Content Understanding: Leverage artificial intelligence and machine learning for advanced content understanding and processing.
- Automated Metadata Extraction: Optimize document-centric processes through automated metadata extraction and intelligent workflows.
- Scalable Deployment Models: SEAL’s architecture supports various deployment models (cloud, on-premises, hybrid), offering flexible configuration options to meet diverse business requirements.
- Seamless Integration: Ensure a unified e-archiving management strategy with seamless integration into existing enterprise systems.
Find out why We Are Different
Competitive pricing vs. traditional DMS/ECM platforms, fast implementation, rapid user adoption, low maintenance costs. Capacity based licensing available (unlimited number of users).
ECM, ERM, IDP, DPA, and Content Migration – all in one unified solution, enabling end-to-end digital processes, from document capture, processing, and creation to collaboration, secure e-signing, and archiving.
A proven enterprise software platform, combined with deep industry expertise – trusted by leading organizations such as NN Group, Leadway Insurance, Engie, Vodafone, Liberty Steel, Kaufland, and Servier.
Leading global players like Hitachi Vantara and Infosys trust and support our solutions – extending our reach, validating our technology, and accelerating enterprise-scale deployments across industries.
SEAL delivers a modern, powerful, and easy-to-use interface – designed specifically for business users, not just IT professionals.
SEAL empowers content with business context, using metadata to automate classification, enforce governance, trigger business processes, and apply dynamic security.
SEAL orchestrates unstructured content management and compliance across on-prem and public cloud – delivering full freedom, data mobility, and rule-based control.
Content Management Modernization
It’s time to get rid of legacy ECM (enterprise content management) and move to the next-generation content services platform. Use our proven “application-aware” content migration platform – StarMigrator Engine together with a proven and tested methodology to deliver a seamless, risk-free, fast content and metadata migration from legacy platforms (Opentext Documentum, OpenText Content Server, IBM Content Manager, IBM FileNet, Alfresco, etc. into SEAL and start saving money while moving to modern architecture and provide an amazing user experience to the line of business users. Use SEAL to optimize up to 50% of the content management costs, to boost user adoption while leveraging comprehensive content management, information governance, and records management capabilities.
Content Consolidation and Aplications Offloading
Today, organizations generate massive amounts of unstructured content that are dispersed across various locations and systems. This situation poses several challenges, including escalating costs, decreased productivity due to difficulty in finding relevant content, decision-making delays caused by poor metadata quality, and compliance issues.
By moving unstructured content to dedicated content management platforms and connecting this unified repository to line of business applications generating and using content, companies can reduce their costs, the burden on top line business applications, improving their performance and scalability.
Additionally, consolidating unstructured content into a single platform allows for improved information management and compliance, reducing the risk of data breaches and maintaining trust with customers and stakeholders.
Governance and Regulatory Compliance
In today’s business world, companies face an increasing range of regulatory requirements that they must comply with, including those related to tax, fraud, bribery, competition, data privacy and protection, consumer protection, quality, HSE (Health, Safety and Environment), and more. In addition, organizations must be prepared to respond to audits and investigations that are designed to ensure that they are meeting these requirements. These audits and investigations can be costly and time-consuming, and failing to respond to them adequately and timely can lead to significant fines, reputational damage, and legal liability.
One of the biggest challenges that companies face when responding to an audit or investigation is identifying the relevant information that must be produced. This information is most of the time spread across the organization, “buried” in tens of thousands of documents, emails, audio and video files and other records. Finding and organizing this information can be a daunting task, particularly when time is of the essence.
Digital Operations and eSignature
SEAL is a cutting-edge platform designed to revolutionize how organizations manage and utilize their corporate documents. Acting as an Active Document Store, SEAL supports the entire lifecycle of business documents, providing advanced content-centric features essential for digital operations. The platform facilitates end-to-end digital processes, enabling document composition, collaborative authoring, review, approval, and e-signing capabilities.
Compliant e-Archiving
SEAL is a cutting-edge platform designed to revolutionize how organizations manage and utilize their corporate documents. Acting as an Active Document Store, SEAL supports the entire lifecycle of business documents, providing advanced content-centric features essential for digital operations. The platform facilitates end-to-end digital processes, enabling document composition, collaborative authoring, review, approval, and e-signing capabilities.
Sales & Customer Service
In today’s competitive market, delivering exceptional sales and customer service is paramount for organizations seeking to retain customers and enhance their brand reputation. Managing customer-related documents efficiently and ensuring timely responses to feedback and complaints are critical components of this endeavor. Companies must centralize and streamline their document management processes to provide quick access to customer information and automate the handling of feedback and complaints. SEAL addresses these needs by offering a comprehensive solution designed to optimize sales and customer service functions through advanced document management and process automation.
Contracts Management
SEAL for Contracts Management is a cross industry solution that offers control and visibility over all your contracts and supporting documents during their entire lifecycle using full paperless operations. Every single contract is stored, categorized and can be easily and securely accessible from anywhere using any device for a new level of productivity.
Procurement & Supply Chain Management
More than ever before, procurement teams are operating in a challenging and fast-changing environment. They’re tasked with tough operational excellence goals while working with fewer personnel and reduced budgets. By digitizing and automating document-intensive business processes, organizations can gain enhanced visibility and optimize their mission-critical supply chains while reducing manual data entry and data entry errors, improving supplier information management, lowering transaction costs, and accelerating the receiving process.
Finance & Administration
Responsible for planning, controlling and auditing the company finances and cashflow, the finance department is a crucial component of any business. Though not always obvious, this department is a core enabler of a company’s growth and development. By implementing digital and automated processes to manage and distribute financial documents, finance managers can free up their staff to focus on strategic initiatives and serve the lines of business with accurate and relevant information.
Human Resources
The HR department depends on document-driven processes, usually on paper. Paper requires archiving cabinets, and, in time, the amount of paper stored quickly become unmaintainable. Plus, paper tied to bloated processes slows HR Managers down from doing important work that pushes a business forward. Automation and digitalization can help you to reduce the time it takes to complete your HR tasks without sacrificing quality of work.
Legal
In today’s business environment, organizations face numerous legal challenges and risks, including compliance with regulatory requirements, managing litigation processes, and ensuring the integrity of legal records. Efficiently handling these legal matters is critical for minimizing risks, controlling costs, and achieving favorable outcomes. SEAL provides a next-generation platform designed to support legal and litigation management by automating case management processes, ensuring secure document handling, and facilitating compliance with legal standards.
Banking
The banking industry is undergoing a digital transformation, and document automation is a crucial component of this process. Banks need to efficiently manage large amounts of unstructured data (documents, emails) scattered across various locations and systems, while ensuring security and regulatory compliance. Document-centric processes require specialized platforms that are optimized for unstructured content
management and automation, as they should not be managed by the core banking or other transactional systems.
Insurance
The insurance industry faces several challenges, including intense competition, taught compliance regulations, meeting rising customer expectations, and the management of extensive amounts of data and documents.
Automating document-based tasks, including managing internal regulations and policies, risk analysis, claims management, and underwriting policies, is a crucial undertaking, given that many insurance processes rely heavily on documents.
Energy
The energy industry is undergoing a transformative shift driven by the need for decarbonization, regulatory pressures, and evolving technological advancements. Key challenges include managing vast amounts of unstructured data, ensuring regulatory compliance, and enhancing operational efficiency. Effective unstructured content management and automation are critical for addressing these challenges, enabling energy companies to streamline operations, reduce costs, and make informed decisions.
Manufacturing
Operational excellence is vital in the manufacturing industry. Effective document management and automation is crucial and allows manufacturers to leverage their information to innovate and grow effectively.
The manufacturing industry needs also to ensure regulatory compliance and reduce risks. A massive amount of controlled documentation is necessary, where a mistake at any level can affect the production and the organization’s reputation.
Construction & Engineering
Every aspect of the architectural, engineering and construction project involves an increasing number of documents that must be captured, processed, stored / archived and managed. SEAL enables contractors in the Architectural, Engineering and Construction industry to manage critical corporate content and business processes associated with the Projects (Build) and Operations documentation, thereby attaining compliance with industry regulations, cost reduction and a corresponding increase in operational efficiency.
Transportation & Logistics
The transportation and logistics industry generates and manages a vast array of documents daily, from invoices and bills of lading to shipping declarations and cargo manifests. Efficient handling of these unstructured documents is critical to operations. Tasks like adding files to document folders, sharing with external parties, issuing delivery proofs, or ensuring confirmation signatures often involve repetitive, manual processes prone to error.
By automating document workflows, companies can minimize errors, reduce reliance on paper-based processes, and streamline digital operations.
