Logistics and Transportation Industry Overview
The logistics and transportation industry relies on the precise management of vast volumes of documentation – from invoices and delivery notes to cargo manifests and regulatory declarations. These documents vary across segments:
- For land transportation, critical documents include waybills, driver logs, proof of delivery (POD), fuel receipts, load confirmations, and vehicle inspection reports.
- In air freight, documentation such as air waybills (AWB), cargo security declarations, dangerous goods forms, and customs pre-clearance documents are essential.
- For sea freight, bills of lading, packing lists, shipping instructions, certificates of origin, and maritime insurance certificates are core to operations.
Every shipment, transaction, and client interaction is backed by paper-based or digital records that must be accurate, timely, and accessible. However, unstructured content and manual processes still dominate many organizations, leading to delays, human errors, and compliance risks. With increasing customer demands, global trade complexity, and tightening regulations, transportation and logistics companies must modernize how they handle documentation to remain competitive. Intelligent document management and process automation play a critical role in enhancing operational efficiency, visibility, and control across logistics ecosystems.
Industry Challenges
85%
of logistics and supply chain professionals cite inefficient manual paperwork as a major barrier to operational efficiency.
$1.5 trillion
is the estimated cost of inefficiencies in global supply chains annually, with documentation errors among the top contributors
60%
of logistics executives report delays due to document errors or mismanagement
Opportunities and Benefits
80%
reduction in shipping document processing time can be achieved through digital transformation, improving on-time deliveries and customer satisfaction.
40%
fewer audit penalties are reported by companies with automated compliance reporting.
Pains and Business Implications in Logistics and Transportation
Reducing Delays, Increasing Accuracy, and Ensuring Compliance through Document Management and Automation
Transportation and logistics operations generate a high volume of complex documents – bills of lading, air waybills, customs declarations, packing lists, delivery notes, and invoices. These documents must flow seamlessly across departments, partners, and systems. However, fragmented repositories, high staff turnover, and reliance on paper slow down operations and introduce costly risks.
- Unstructured Content Explosion: Growing volumes of scanned and digital documents without proper classification or structure.
- Lack of Integration: Disconnected systems across departments and geographies complicate access and processing.
- Manual Processes: Routine paperwork like freight documentation and approvals are still handled manually, consuming time and prone to error.
- Compliance Pressures: Ever-evolving customs, tax, and data protection regulations demand better audit readiness and documentation traceability.
- Workforce Dynamics: Non-technical staff need tools that are intuitive, mobile-friendly, and fast.
- Delays in shipments and lost revenues due to missing or mishandled documents.
- High costs from repeated data entry and manual document routing.
- Increased exposure to fines and reputational damage from compliance failures.
- Reduced customer satisfaction from lack of real-time document visibility.
Our Solution
SEAL is a next-generation, metadata-driven platform that manages and automates the lifecycle of logistics and transport documents – from capture to approval, storage, and secure sharing – while ensuring regulatory compliance and operational efficiency.
- Centralized Document Repository & Intelligent Access: Store all logistics and transportation documents in a secure, metadata-driven repository with fast search and retrieval.
- Smart Document Composition: Auto-generate transport documents using smart forms pre-filled with customer, cargo, and partner metadata.
- Smart Foldering & Navigation: View and group documents by shipment, customer, route, or project, without relying on static folder structures.
- Automated Document Routing: Set up rules for document assignment, task delegation, and deadline-driven escalation.
- Secure External Sharing: Share document collections with clients and partners while maintaining full control and audit trail.
- Mobile-Ready Approval Workflows: Approve and sign delivery notes, customs forms, or cargo reports from any device.
- Compliance and Audit Readiness: Dynamic security based on metadata, complete audit trail, privacy-by-design principles, and configurable retention policies.
- Integration-Ready: Open APIs and connectors for ERP, TMS, WMS, and other operational systems.
- Advanced Security & Compliance: Enforce metadata-based access control for sensitive design data, encrypt sensitive documentation, apply digital signatures, and monitor compliance.
- Scalable and Hybrid Ready: Support hybrid deployments with on-premises or cloud infrastructure to meet data sovereignty, scalability, and performance requirements.
SEAL is a next-generation, metadata-driven platform that automates the lifecycle of logistics and transport documents – from capture to approval, storage, and secure sharing – while ensuring regulatory compliance and operational efficiency.
Transportation-Specific Use Cases
Replace outdated Document Management Systems (DMS) or Enterprise Content Management (ECM) systems with a next gen Content Services Platform to enhance functionality, improve performance, and support modern content management needs.
Unify unstructured content across multiple systems by consolidating document repositories and offloading storage and document processing tasks from enterprise applications. These include ERP platforms (e.g., SAP, Oracle), Transportation Management Systems (TMS) such as Oracle Transportation Management and SAP TM, as well as Warehouse Management Systems (WMS) like Blue Yonder and Infor WMS. SEAL reduces redundancy, lowers IT costs, and ensures fast, compliant access to critical documentation across the enterprise.
Streamline and automate digital workflows with secure e-signature functionalities, enhancing operational efficiency and ensuring the authenticity and integrity of electronic documents.
Archive documents in a secure, legally compliant manner for long-term retention, ensuring that all archived content meets regulatory requirements and remains accessible for future reference.
Implement robust governance frameworks to ensure adherence to legal and regulatory standards, providing comprehensive compliance capabilities across all content management processes.
Digitize and organize all records associated with cargo, including bills of lading, insurance, delivery notes, and packing lists.
Automate retention, tracking, and reporting of cross-border documentation.
Centralize the storage and approval of invoices and payment documents.
Quickly access and share evidence for damaged or lost goods cases.
Drivers and field personnel can retrieve or upload signed documents via mobile.
Manage contracts, SLAs, and vendor documents across logistics networks.
Learn how leading companies like yours transformed with SEAL.
By replacing expensive legacy ECM applications with next-generation, affordable platforms, organizations can achieve up to 74% cost reduction. Content consolidation and the offloading of unstructured data from enterprise applications further drive efficiency, resulting in 35% lower information management costs.
Content modernization and consolidation can boost efficiency, collaboration, and teamwork by up to 49%. A modern, unified repository with embedded document and process automation eliminates manual tasks and enhances operations, while enabling AI-powered insights from unstructured data.
Obsolete legacy platforms are replaced with a modern, metadata-driven, AI/ML-ready architecture, minimizing the risks associated with outdated technologies. Content consolidation and the adoption of a standardized metadata model ensure that critical documents are preserved and easily accessible during audits, legal investigations, or regulatory requests.
A unified governance framework and automation rules deliver consistent compliance across the organization. At the same time, a centralized, metadata-centric, AI-powered repository enables the proactive detection of regulatory risks, contract inconsistencies, and compliance gaps.
An always-available and secure solution with built-in redundancy and advanced security features – including encryption, authentication, and authorization – protects against data loss caused by disasters, cyberattacks, or hardware failures.
The solution offers a CAPEX-free, pay-per-use model and cost-effective scalability, combined with 24x7x365 enterprise-grade service levels. Its architecture ensures comprehensive operational resilience, providing the flexibility and reliability required in today’s dynamic environments.
Business is no longer located in your corporate office, so why should your business documents be? You have the freedom to choose your ideal delivery model. Available both as a perpetual license for On Premises deployment as well as an On Demand cloud based delivery, you can choose what’s best for you.
On-Premises (local install)
If you would like to purchase the licenses and simply install them on your hardware, we are here to help, contact us for your special quote.
On-Demand (EU Cloud)
Choose SEAL delivered from our European Data Center located in Bucharest, RO and have local performance and data stored in EU.
On-Demand (Global Cloud)
Choose SEAL delivered from Microsoft Azure and have global reach and multi-site distributed data centers around the world.
Why We are Different
Competitive pricing vs. traditional DMS/ECM platforms, fast implementation, rapid user adoption, low maintenance costs. Capacity based licensing available (unlimited number of users).
ECM, ERM, IDP, DPA, and Content Migration – all in one unified solution, enabling end-to-end digital processes, from document capture, processing, and creation to collaboration, secure e-signing, and archiving.
A proven enterprise software platform, combined with deep industry expertise – trusted by leading organizations such as NN Group, Leadway Insurance, Engie, Vodafone, Liberty Steel, Kaufland, and Servier.
Leading global players like Hitachi Vantara and Infosys trust and support our solutions – extending our reach, validating our technology, and accelerating enterprise-scale deployments across industries.
SEAL delivers a modern, powerful, and easy-to-use interface – designed specifically for business users, not just IT professionals.
SEAL empowers content with business context, using metadata to automate classification, enforce governance, trigger business processes, and apply dynamic security.
SEAL orchestrates unstructured content management and compliance across on-prem and public cloud – delivering full freedom, data mobility, and rule-based control.
