Energy Industry Overview
The energy industry is undergoing a transformative shift driven by the need for decarbonization, regulatory pressures, and evolving technological advancements. Key challenges include managing vast amounts of unstructured data, ensuring regulatory compliance, and enhancing operational efficiency. Effective unstructured content management and automation are critical for addressing these challenges, enabling energy companies to streamline operations, reduce costs, and make informed decisions.
By adopting advanced unstructured content management and automation solutions like SEAL, energy companies can better manage their content, enhance operational efficiency, and remain competitive in a rapidly evolving landscape.
Industry Challenges
70%
of energy companies face challenges in managing large volumes of unstructured data scattered across various locations and systems, increasing operational costs and complexity
70%
of the software used by Fortune 500 companies was developed 20 or more years ago. Many energy companies still rely on these outdated legacy systems, which are costly to maintain, difficult to integrate with modern technologies, and a barrier to innovation.
60%
of energy executives indicate that regulatory compliance and decarbonization are top priorities, with stringent regulations requiring substantial documentation and process management to avoid penalties and ensure environmental standards are met.
Opportunities and Benefits
30%
cost savings through AI and automation by significantly reducing operational expenses and increasing process efficiency.
80%
reduction in data processing time through advanced document management and process automation – essential for effectively managing energy generation, transportation, and distribution facilities, installations, and other critical assets.
Pains and Trends in the Energy Industry
Addressing Complex Challenges and Embracing Digital Transformation in the Energy Sector
Energy companies struggle with managing large volumes of unstructured data, including operational data, environmental impact reports, and customer information, scattered across various locations and systems. This complexity can impede decision-making and operational efficiency.
Many energy companies still rely on outdated systems, which are costly to maintain and difficult to integrate with new technologies. These legacy systems create bottlenecks in innovation and hinder the implementation of modern solutions.
There is increasing pressure to provide transparent and efficient customer service, particularly in areas like service delivery. Meeting these expectations is critical to maintaining customer satisfaction and loyalty.
Energy companies face complex and stringent regulatory requirements related to environmental standards and safety regulations. Ensuring compliance can be challenging and resource-intensive.
Protecting sensitive data from cyber threats while ensuring compliance with data privacy regulations remains a top priority. The integration of digital and physical systems increases the risk of cyber-attacks.
Energy companies are increasingly adopting digital technologies to stay competitive and meet evolving customer needs. This transformation is essential for improving operational efficiency and enabling new business models.
The use of AI and automation is growing, helping energy companies reduce costs, improve operational efficiency, and enhance decision-making processes. AI-driven insights and automated workflows are becoming integral to the industry.
More energy companies are moving to cloud/subscription-based solutions for greater flexibility, scalability, and cost-effectiveness. Cloud platforms enable better data management and collaboration across dispersed teams.
Leveraging advanced data analytics for better decision-making and operational insights is becoming more common. Analytics tools help in monitoring performance, predicting maintenance needs, and optimizing energy production and distribution.
By understanding these pains and trends, energy companies can develop strategies to enhance efficiency, ensure compliance, and improve customer satisfaction, thereby securing a competitive edge in a rapidly evolving industry.
Our Solution
Solving the pain points of the Energy industry
SEAL is a next-generation software solution for metadata-driven and AI-enabled content efficiency and compliance, an enterprise-grade, low-code digital process automation platform covering both productivity and cost-cutting related use cases (moving to digital, paperless processes, automation) and compliance and risk reduction related use cases (unified information governance, compliance with environmental and other regulatory standards).
SEAL is designed to address the critical pains and align with the key trends in the energy industry by offering a comprehensive suite of features tailored to the unique needs of energy companies. As these companies grapple with managing vast amounts of structured and unstructured data, SEAL provides a centralized repository that simplifies data management and enhances accessibility, thereby radically reducing costs, improving decision-making and operational efficiency. The platform’s ability to replace outdated legacy systems with modern, metadata-driven solutions helps reduce maintenance costs and boosts system performance and resiliency.
In terms of regulatory compliance, SEAL offers advanced records management and policy-based content lifecycle enforcement, ensuring robust adherence to regulatory requirements and environmental standards. SEAL’s robust security measures protect sensitive data from cyber threats, addressing a critical concern in today’s digital age.
Additionally, SEAL supports digital transformation initiatives by digitizing and automating paper-based processes. The integration of AI-driven insights and no-code automation within SEAL streamlines business processes, enhancing productivity and reducing operational costs. By seamlessly integrating with object stores and hybrid cloud environments, SEAL offers the flexibility and scalability needed to meet the evolving demands of the energy industry. Through these capabilities, SEAL not only resolves current industry pains but also aligns with emerging trends, positioning energy companies for future success in a rapidly changing landscape
Content Modernization and Consolidation in Energy industry
French multinational energy company which operates in the fields of electricity generation and distribution, natural gas, nuclear, renewable energy and petroleum
Challenge
Aged enterprise content management platform (OpenText DM10).
Disparate content sources: challenges of managing islands of information spread across different repositories and line of business applications (SAP, Salesforce)
Registration, classification, and dispatch of documents based on paper-based processes, without automation
Customer field services activity with paper-based processes, without automation
Solution
Content Modernization – Replacing the legacy OpenText with SEAL – a next-gen content management and automation platform; Content and metadata migration from OpenText to SEAL, using SEAL Migrator.
Content Consolidation – Unified, compliant content repository (SEAL) integrated with the core enterprise systems (including SAP, Salesforce).
Digital Front End and Process Origination – with SEAL add-on StarCapture Anywhere
Benefits
Reduced Risks – End-of-life legacy content management platform (OpenText) replaced by a modern, unified content management and automation platform (SEAL).
Operational efficiency: Registration of inbound/outbound documents and their rapid distribution to authorized users, unified active document store and electronic archive and 24/7/365 availability of data;
Business Efficiency – Unified content repository (SEAL) offloading and searching critical line of business applications (SAP, Salesforce, Quadient), enabling information workers to access content data quickly and easily, with less time spent on searching for information and more time spent on core business activities. Cross-systems (SAP, SEAL) business workflows.
Better Data Governance – By centralizing unstructured content in the unified repository, businesses improved their data governance practices.
Energy-Specific Use Cases
Replace outdated Document Management Systems (DMS) or Enterprise Content Management (ECM) systems with a next gen Content Services Platform to enhance functionality, improve performance, and support modern content management needs.
Centralize unstructured content by consolidating multiple repositories and offloading it from enterprise applications (SAP, Oracle, Salesforce, Microsoft) as well as industry-specific systems such as Enterprise Asset Management, Workforce and Field Service Management, Project and Capital Investment Management, and Geographic Information Systems (GIS). This reduces the load on enterprise applications, lowers costs, and improves overall operational efficiency, data accessibility, and compliance.
Streamline and automate digital workflows with secure e-signature functionalities, enhancing operational efficiency and ensuring the authenticity and integrity of electronic documents.
Archive documents in a secure, legally compliant manner for long-term retention, ensuring that all archived content meets regulatory requirements and remains accessible for future reference.
Implement robust governance frameworks to ensure adherence to legal and regulatory standards, providing comprehensive compliance capabilities across all content management processes.
Digitize and manage documentation, workflows, and collaboration across capital and construction projects, enabling seamless interaction with subcontractors, suppliers, and partners.
Streamline and automate new customer connection processes through digital case management of customer files and workflow orchestration.
Enable end-to-end digital management of energy theft cases, including associated legal and receivables sub-processes.
Manage technical documentation and streamline maintenance and operations of field assets to enhance efficiency and service reliability.
Digitally manage, distribute, and update standard and emergency operating procedures to support consistent execution and compliance.
Centralize HSEQ documentation and records to support audit readiness, regulatory compliance, and continuous improvement initiatives.
Manage legal, ownership, and transaction-related documentation for company assets and infrastructure – including records from asset acquisition, usage, and disposal – to support maintenance, audits, compliance, and asset transfer processes.
Learn how leading companies like yours transformed with SEAL.
By replacing expensive legacy ECM applications with next-generation, affordable platforms, organizations can achieve up to 74% cost reduction. Content consolidation and the offloading of unstructured data from enterprise applications further drive efficiency, resulting in 35% lower information management costs.
Content modernization and consolidation can boost efficiency, collaboration, and teamwork by up to 49%. A modern, unified repository with embedded document and process automation eliminates manual tasks and enhances operations, while enabling AI-powered insights from unstructured data.
Obsolete legacy platforms are replaced with a modern, metadata-driven, AI/ML-ready architecture, minimizing the risks associated with outdated technologies. Content consolidation and the adoption of a standardized metadata model ensure that critical documents are preserved and easily accessible during audits, legal investigations, or regulatory requests.
A unified governance framework and automation rules deliver consistent compliance across the organization. At the same time, a centralized, metadata-centric, AI-powered repository enables the proactive detection of regulatory risks, contract inconsistencies, and compliance gaps.
An always-available and secure solution with built-in redundancy and advanced security features – including encryption, authentication, and authorization – protects against data loss caused by disasters, cyberattacks, or hardware failures.
The solution offers a CAPEX-free, pay-per-use model and cost-effective scalability, combined with 24x7x365 enterprise-grade service levels. Its architecture ensures comprehensive operational resilience, providing the flexibility and reliability required in today’s dynamic environments.
Business is no longer located in your corporate office, so why should your business documents be? You have the freedom to choose your ideal delivery model. Available both as a perpetual license for On Premises deployment as well as an On Demand cloud based delivery, you can choose what’s best for you.
On-Premises (local install)
If you would like to purchase the licenses andsimply install them on your hardware, we are here to help, contact us for your special quote.
On-Demand (EU Cloud)
Choose SEAL delivered from our European Data Center located in Bucharest, RO and have local performance and data stored in EU.
On-Demand (Global Cloud)
Choose SEAL delivered from Microsoft Azure and have global reach and multi-site distributed data centers around the world.
Why We are Different
Competitive pricing vs. traditional DMS/ECM platforms, fast implementation, rapid user adoption, low maintenance costs. Capacity based licensing available (unlimited number of users).
ECM, ERM, IDP, DPA, and Content Migration – all in one unified solution, enabling end-to-end digital processes, from document capture, processing, and creation to collaboration, secure e-signing, and archiving.
A proven enterprise software platform, combined with deep industry expertise – trusted by leading organizations such as NN Group, Leadway Insurance, Engie, Vodafone, Liberty Steel, Kaufland, and Servier.
Leading global players like Hitachi Vantara and Infosys trust and support our solutions – extending our reach, validating our technology, and accelerating enterprise-scale deployments across industries.
SEAL delivers a modern, powerful, and easy-to-use interface – designed specifically for business users, not just IT professionals.
SEAL empowers content with business context, using metadata to automate classification, enforce governance, trigger business processes, and apply dynamic security.
SEAL orchestrates unstructured content management and compliance across on-prem and public cloud – delivering full freedom, data mobility, and rule-based control.
