What is SEAL Migrator?
SEAL Migrator is an application-aware Content Migration tool that enables content and metadata migration out of multiple systems into HCP allowing decommissioning of legacy ECMs.
More than 60% from the total number of organizations worldwide have in place more than three ECM systems. Content consolidation and unified information governance can easily translate into cost optimizations, streamlined operations and increased efficiency through easy and permanent access to information while maintaining compliance.
- System architecture is simplified as complex, resource-demanding systems are replaced by one Hitachi Content Platform (HCP) thus saving future costs;
- It aggregates both content and metadata on HCP allowing external applications to use it and searches to be performed independent of other systems availability;
- HCP content is stored in such manner that makes it easy for existing applications to use it;
- Content migrated to HCP can be accessed by other applications from day 1 of the migration process;
- It can optionally enable other applications to use the HCP stored information thru its standard protocols;
- No restrictions added on existing system architecture;
- Can be easily extended to decommission other legacy systems (custom Add-on).
- Optimize multi-platform architectures;
- Replace legacy systems used as a backbone of document storage to store, retrieve, delete content & metadata and enforce retention rules;
- Easily enable existing applications to use the HCP stored information;
- Secure the content, in a backup less, secure, resilient store (HCP);
- Enable content reuse together with metadata independent of other platforms availability;
- Enforce retention at storage level along with shredding and holding options thus preventing unplanned content deletions;
- Migrate content without disruptions considering each environment needs and infrastructure with audit and statistics options;
- Enable private-cloud architectures;
- Up to 50% Savings on the Content Management Costs;
- Move to a New Generation ECM and gain a better use of your budgets to grow your business rather than your ECM supplier;
- Move to a New Generation ECM and empower your line of business users with a powerful but simple interface, easy to use from day one;
- Next Gen Architecture designed for Cloud and Mobile-First world;
- Move to a New Generation ECM and forget about the headaches of your IT Support Team with an always-on architecture;
- Mitigate the risks of an uncertain future;
- Move to a New Generation ECM and secure your future with the best technology and a certain road-map.
Reference architecture
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- Self-configuring and self-healing with automated enforcement, failover, and integrity checks
- Ensures specified number of replica copies are maintained to tolerate simultaneous points of failure
- Retains multiple versions of files for easy recovery in case of accidental changes or deletions
- Policies enforce document retention, authentication, and file replication to secure valuable digital assets
- Write-once, read-many file system where content is stored in an immutable format with the ability to set file-level retention
- Protects content from being recovered from stolen media using patented Secret Sharing technology
- Transparently encrypts all content, metadata, and search indexes
- Reduces the physical size of the data stored in Hitachi Content Platform
- Enables greater storage efficiencies and scalability and enhances TCO
- System architecture is simplified as complex, resource-demanding systems are replaced by one Hitachi Content Platform (HCP) thus saving future costs
- It aggregates both content and metadata on HCP allowing external applications to use it and searches to be performed independent of other systems availability
- HCP content is stored in such manner that makes it easy for existing applications to use it
- Content migrated to HCP can be accessed by other applications from day 1of the migration process
- It can optionally enable other applications to use the HCP stored information thru its standard protocols
- No restrictions added on existing system architecture
- Can be easily extended to decommission other legacy systems (custom Add-on)
- Find and inspect duplicates
- Remove duplicates but maintain integrity
Tangible Benefits
Reduce company exposure and mitigate risks with a legal, regulatory and industry compliance electronic archive.
Content Management Modernization
It’s time to get rid of legacy ECM (enterprise content management) and move to the next-generation content services platform. Use our proven “application-aware” content migration platform – StarMigrator Engine together with a proven and tested methodology to deliver a seamless, risk-free, fast content and metadata migration from legacy platforms (Opentext Documentum, OpenText Content Server, IBM Content Manager, IBM FileNet, Alfresco, etc. into SEAL and start saving money while moving to modern architecture and provide an amazing user experience to the line of business users. Use SEAL to optimize up to 50% of the content management costs, to boost user adoption while leveraging comprehensive content management, information governance, and records management capabilities.
Content Consolidation and Aplications Offloading
Today, organizations generate massive amounts of unstructured content that are dispersed across various locations and systems. This situation poses several challenges, including escalating costs, decreased productivity due to difficulty in finding relevant content, decision-making delays caused by poor metadata quality, and compliance issues.
By moving unstructured content to dedicated content management platforms and connecting this unified repository to line of business applications generating and using content, companies can reduce their costs, the burden on top line business applications, improving their performance and scalability.
Additionally, consolidating unstructured content into a single platform allows for improved information management and compliance, reducing the risk of data breaches and maintaining trust with customers and stakeholders.
Governance and Regulatory Compliance
In today’s business world, companies face an increasing range of regulatory requirements that they must comply with, including those related to tax, fraud, bribery, competition, data privacy and protection, consumer protection, quality, HSE (Health, Safety and Environment), and more. In addition, organizations must be prepared to respond to audits and investigations that are designed to ensure that they are meeting these requirements. These audits and investigations can be costly and time-consuming, and failing to respond to them adequately and timely can lead to significant fines, reputational damage, and legal liability.
One of the biggest challenges that companies face when responding to an audit or investigation is identifying the relevant information that must be produced. This information is most of the time spread across the organization, “buried” in tens of thousands of documents, emails, audio and video files and other records. Finding and organizing this information can be a daunting task, particularly when time is of the essence.
Digital Operations and eSignature
SEAL is a cutting-edge platform designed to revolutionize how organizations manage and utilize their corporate documents. Acting as an Active Document Store, SEAL supports the entire lifecycle of business documents, providing advanced content-centric features essential for digital operations. The platform facilitates end-to-end digital processes, enabling document composition, collaborative authoring, review, approval, and e-signing capabilities.
Compliant e-Archiving
SEAL is a cutting-edge platform designed to revolutionize how organizations manage and utilize their corporate documents. Acting as an Active Document Store, SEAL supports the entire lifecycle of business documents, providing advanced content-centric features essential for digital operations. The platform facilitates end-to-end digital processes, enabling document composition, collaborative authoring, review, approval, and e-signing capabilities.
Sales & Customer Service
In today’s competitive market, delivering exceptional sales and customer service is paramount for organizations seeking to retain customers and enhance their brand reputation. Managing customer-related documents efficiently and ensuring timely responses to feedback and complaints are critical components of this endeavor. Companies must centralize and streamline their document management processes to provide quick access to customer information and automate the handling of feedback and complaints. SEAL addresses these needs by offering a comprehensive solution designed to optimize sales and customer service functions through advanced document management and process automation.
Contracts Management
SEAL for Contracts Management is a cross industry solution that offers control and visibility over all your contracts and supporting documents during their entire lifecycle using full paperless operations. Every single contract is stored, categorized and can be easily and securely accessible from anywhere using any device for a new level of productivity.
Procurement & Supply Chain Management
More than ever before, procurement teams are operating in a challenging and fast-changing environment. They’re tasked with tough operational excellence goals while working with fewer personnel and reduced budgets. By digitizing and automating document-intensive business processes, organizations can gain enhanced visibility and optimize their mission-critical supply chains while reducing manual data entry and data entry errors, improving supplier information management, lowering transaction costs, and accelerating the receiving process.
Finance & Administration
Responsible for planning, controlling and auditing the company finances and cashflow, the finance department is a crucial component of any business. Though not always obvious, this department is a core enabler of a company’s growth and development. By implementing digital and automated processes to manage and distribute financial documents, finance managers can free up their staff to focus on strategic initiatives and serve the lines of business with accurate and relevant information.
Human Resources
The HR department depends on document-driven processes, usually on paper. Paper requires archiving cabinets, and, in time, the amount of paper stored quickly become unmaintainable. Plus, paper tied to bloated processes slows HR Managers down from doing important work that pushes a business forward. Automation and digitalization can help you to reduce the time it takes to complete your HR tasks without sacrificing quality of work.
Legal
In today’s business environment, organizations face numerous legal challenges and risks, including compliance with regulatory requirements, managing litigation processes, and ensuring the integrity of legal records. Efficiently handling these legal matters is critical for minimizing risks, controlling costs, and achieving favorable outcomes. SEAL provides a next-generation platform designed to support legal and litigation management by automating case management processes, ensuring secure document handling, and facilitating compliance with legal standards.
Banking
The banking industry is undergoing a digital transformation, and document automation is a crucial component of this process. Banks need to efficiently manage large amounts of unstructured data (documents, emails) scattered across various locations and systems, while ensuring security and regulatory compliance. Document-centric processes require specialized platforms that are optimized for unstructured content
management and automation, as they should not be managed by the core banking or other transactional systems.
Insurance
The insurance industry faces several challenges, including intense competition, taught compliance regulations, meeting rising customer expectations, and the management of extensive amounts of data and documents.
Automating document-based tasks, including managing internal regulations and policies, risk analysis, claims management, and underwriting policies, is a crucial undertaking, given that many insurance processes rely heavily on documents.
Energy
The energy industry is undergoing a transformative shift driven by the need for decarbonization, regulatory pressures, and evolving technological advancements. Key challenges include managing vast amounts of unstructured data, ensuring regulatory compliance, and enhancing operational efficiency. Effective unstructured content management and automation are critical for addressing these challenges, enabling energy companies to streamline operations, reduce costs, and make informed decisions.
Manufacturing
Operational excellence is vital in the manufacturing industry. Effective document management and automation is crucial and allows manufacturers to leverage their information to innovate and grow effectively.
The manufacturing industry needs also to ensure regulatory compliance and reduce risks. A massive amount of controlled documentation is necessary, where a mistake at any level can affect the production and the organization’s reputation.
Construction & Engineering
Every aspect of the architectural, engineering and construction project involves an increasing number of documents that must be captured, processed, stored / archived and managed. SEAL enables contractors in the Architectural, Engineering and Construction industry to manage critical corporate content and business processes associated with the Projects (Build) and Operations documentation, thereby attaining compliance with industry regulations, cost reduction and a corresponding increase in operational efficiency.
Transportation and Logistics
The transportation and logistics industry generates and manages a vast array of documents daily, from invoices and bills of lading to shipping declarations and cargo manifests. Efficient handling of these unstructured documents is critical to operations. Tasks like adding files to document folders, sharing with external parties, issuing delivery proofs, or ensuring confirmation signatures often involve repetitive, manual processes prone to error.
By automating document workflows, companies can minimize errors, reduce reliance on paper-based processes, and streamline digital operations.
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