Content Library Connector for SAP

The SEAL Content Library Connector for SAP is designed to integrate seamlessly with SAP systems, providing a robust and scalable solution for content management. By leveraging SEAL’s powerful content management capabilities, businesses can streamline their SAP HANA migrations, reduce infrastructure costs, and enhance overall efficiency.

Everything you need to KNOW

Overview

SEAL provides a secure and scalable external content server for SAP, a Unified Content Repository for SAP and other line of business applications (Salesforce, Microsoft, Oracle, etc.) with powerful but simple user interface for non-IT / business users.

With SEAL Content Library for SAP we deliver a SAP connector using SAP standard technologies (HTTP Content Server & SAP JCO). SEAL uses SAP RFC protocol to call SAP functions and retrieve business objects attributes for each archived/linked document

Streamlined SAP HANA Migration

  • Mandatory Content Archiving: Prior to migrating to SAP HANA, archiving SAP content is essential. SEAL ensures efficient and secure content archiving, facilitating a smoother migration process.
  • Streamlined Migration Process: Utilizing an external content server like SEAL can streamline the migration to SAP S/4HANA, thereby reducing migration costs and risks.
  • Reduction in Infrastructure Costs: Utilizing SEAL as an external content server can significantly lower SAP Hana infrastructure costs. This is because, instead of managing content on the more expensive SAP Hana infrastructure, the external content server utilizes “normal” IT infrastructure, leading to cost savings.
  • Simplifying and Accelerating Business Processes: The use of a modern content services platform like SEAL, with powerful, low-code document automation features, connected (2-ways) with SAP can help to accelerate document-centric business processes digitalization and automation.

Enhanced Content Accessibility

  • Access for Non-SAP Users: SEAL allows non-SAP users to access valuable business content created in SAP (and other enterprise applications), fostering better collaboration and data utilization across departments.
  • Simplified Business Processes: With SEAL’s low-code document automation features, document-centric business processes are digitized and automated, accelerating workflows.

Improved Performance

  • Optimized Application Performance: SEAL helps to manage unstructured content outside of SAP databases, preventing performance degradation as data volumes increase.
  • Efficient Active Archiving: SEAL archives old data and offloads documents to an external content repository, keeping SAP table sizes manageable and improving backup and recovery times. Despite being archived externally, this data remains easily accessible for both SAP and non-SAP users.

Unified Content Management

  • Single Accessible Repository: SEAL consolidates content from various applications into a single repository, ensuring that data is accessible to both SAP and non-SAP users.
  • Cross-System Integration: SEAL creates new objects in SAP Business Object Repository (BOR) and links existing SEAL documents, providing a unified view of content across systems.

Regulatory Compliance

  • Comprehensive Information Governance: SEAL supports GDPR compliance, electronic financial audit requirements, and legal hold policies, ensuring that businesses meet all regulatory standards.
  • Controlled Access and Retention: SEAL enables the application of retention policies and controlled disposal, maintaining document lifecycle governance.

Reference architecture

Selected Features

Archive SAP data files (ADK files)

from any SAP business suite application – in order to reduce SAP database footprint, improve the overall performance and free up additional disk space on the SAP system;

Unstructured Content Offloading

Active Archiving for SAP business documents and associated metadata (business objects attributes for each archived/linked document);

Archive SAP Print Lists

to reduce SAP footprint while cutting cost;

Enable SAP users to easily access and display from SAP user interface

documents that are now stored in SEAL repository extending and boosting the value of standard SAP data archiving;

Enable non-SAP users to access, view and share documents directly from SEAL

user interface for improved user experience.

Cross-systems unified content management

create new objects in SAP BOR and link existing SEAL documents to BOR objects using a dedicated SAP client interface (Java API that can be used from SEAL jobs, plugins or BPM workflow service tasks).

Support SAP HANA Migration

Streamline migration processes and reduce associated costs.

Reduce Costs and SAP Footprint

Optimize storage and performance by offloading content management.

Boost Productivity

Enhance user experience by integrating SEAL with familiar SAP interfaces and empowering non-SAP users to utilize existing data.

Ensure Compliance

Maintain legal and regulatory compliance with robust information governance.

Decrease IT Burden

Improve backup and recovery times, and simplify SAP upgrades.

Tangible Benefits

Save money
Competitive pricing vs. traditional DMS/ECM platforms.
Increase Efficiency
Transform paper based processes into paperless.
One integrated solution
Archive anything, anytime without losing governance control over the content.
Free IT resources
Line of business users are able to use it without the need for specialized IT personnel.
Increase Compliance

Reduce company exposure and mitigate risks with a legal, regulatory and industry compliance electronic archive.

Our solutions
Content Management Modernization

It’s time to get rid of legacy ECM (enterprise content management) and move to the next-generation content services platform. Use our proven “application-aware” content migration platform – StarMigrator Engine together with a proven and tested methodology to deliver a seamless, risk-free, fast content and metadata migration from legacy platforms (Opentext Documentum, OpenText Content Server, IBM Content Manager, IBM FileNet, Alfresco, etc. into SEAL and start saving money while moving to modern architecture and provide an amazing user experience to the line of business users. Use SEAL to optimize up to 50% of the content management costs, to boost user adoption while leveraging comprehensive content management, information governance, and records management capabilities.

Today, organizations generate massive amounts of unstructured content that are dispersed across various locations and systems. This situation poses several challenges, including escalating costs, decreased productivity due to difficulty in finding relevant content, decision-making delays caused by poor metadata quality, and compliance issues.

By moving unstructured content to dedicated content management platforms and connecting this unified repository to line of business applications generating and using content, companies can reduce their costs, the burden on top line business applications, improving their performance and scalability.

Additionally, consolidating unstructured content into a single platform allows for improved information management and compliance, reducing the risk of data breaches and maintaining trust with customers and stakeholders.

In today’s business world, companies face an increasing range of regulatory requirements that they must comply with, including those related to tax, fraud, bribery, competition, data privacy and protection, consumer protection, quality, HSE (Health, Safety and Environment), and more. In addition, organizations must be prepared to respond to audits and investigations that are designed to ensure that they are meeting these requirements. These audits and investigations can be costly and time-consuming, and failing to respond to them adequately and timely can lead to significant fines, reputational damage, and legal liability.

One of the biggest challenges that companies face when responding to an audit or investigation is identifying the relevant information that must be produced. This information is most of the time spread across the organization, “buried” in tens of thousands of documents, emails, audio and video files and other records. Finding and organizing this information can be a daunting task, particularly when time is of the essence.

SEAL is a cutting-edge platform designed to revolutionize how organizations manage and utilize their corporate documents. Acting as an Active Document Store, SEAL supports the entire lifecycle of business documents, providing advanced content-centric features essential for digital operations. The platform facilitates end-to-end digital processes, enabling document composition, collaborative authoring, review, approval, and e-signing capabilities.

SEAL is a cutting-edge platform designed to revolutionize how organizations manage and utilize their corporate documents. Acting as an Active Document Store, SEAL supports the entire lifecycle of business documents, providing advanced content-centric features essential for digital operations. The platform facilitates end-to-end digital processes, enabling document composition, collaborative authoring, review, approval, and e-signing capabilities.

Sales & Customer Service

In today’s competitive market, delivering exceptional sales and customer service is paramount for organizations seeking to retain customers and enhance their brand reputation. Managing customer-related documents efficiently and ensuring timely responses to feedback and complaints are critical components of this endeavor. Companies must centralize and streamline their document management processes to provide quick access to customer information and automate the handling of feedback and complaints. SEAL addresses these needs by offering a comprehensive solution designed to optimize sales and customer service functions through advanced document management and process automation.

SEAL for Contracts Management is a cross industry solution that offers control and visibility over all your contracts and supporting documents during their entire lifecycle using full paperless operations. Every single contract is stored, categorized and can be easily and securely accessible from anywhere using any device for a new level of productivity.

More than ever before, procurement teams are operating in a challenging and fast-changing environment. They’re tasked with tough operational excellence goals while working with fewer personnel and reduced budgets. By digitizing and automating document-intensive business processes, organizations can gain enhanced visibility and optimize their mission-critical supply chains while reducing manual data entry and data entry errors, improving supplier information management, lowering transaction costs, and accelerating the receiving process.

Responsible for planning, controlling and auditing the company finances and cashflow, the finance department is a crucial component of any business. Though not always obvious, this department is a core enabler of a company’s growth and development. By implementing digital and automated processes to manage and distribute financial documents, finance managers can free up their staff to focus on strategic initiatives and serve the lines of business with accurate and relevant information.

The HR department depends on document-driven processes, usually on paper. Paper requires archiving cabinets, and, in time, the amount of paper stored quickly become unmaintainable. Plus, paper tied to bloated processes slows HR Managers down from doing important work that pushes a business forward. Automation and digitalization can help you to reduce the time it takes to complete your HR tasks without sacrificing quality of work.

In today’s business environment, organizations face numerous legal challenges and risks, including compliance with regulatory requirements, managing litigation processes, and ensuring the integrity of legal records. Efficiently handling these legal matters is critical for minimizing risks, controlling costs, and achieving favorable outcomes. SEAL provides a next-generation platform designed to support legal and litigation management by automating case management processes, ensuring secure document handling, and facilitating compliance with legal standards.

Banking

The banking industry is undergoing a digital transformation, and document automation is a crucial component of this process. Banks need to efficiently manage large amounts of unstructured data (documents, emails) scattered across various locations and systems, while ensuring security and regulatory compliance. Document-centric processes require specialized platforms that are optimized for unstructured content
management and automation, as they should not be managed by the core banking or other transactional systems.

The insurance industry faces several challenges, including intense competition, taught compliance regulations, meeting rising customer expectations, and the management of extensive amounts of data and documents.

Automating document-based tasks, including managing internal regulations and policies, risk analysis, claims management, and underwriting policies, is a crucial undertaking, given that many insurance processes rely heavily on documents.

The energy industry is undergoing a transformative shift driven by the need for decarbonization, regulatory pressures, and evolving technological advancements. Key challenges include managing vast amounts of unstructured data, ensuring regulatory compliance, and enhancing operational efficiency. Effective unstructured content management and automation are critical for addressing these challenges, enabling energy companies to streamline operations, reduce costs, and make informed decisions.

Operational excellence is vital in the manufacturing industry. Effective document management and automation is crucial and allows manufacturers to leverage their information to innovate and grow effectively.

The manufacturing industry needs also to ensure regulatory compliance and reduce risks. A massive amount of controlled documentation is necessary, where a mistake at any level can affect the production and the organization’s reputation.

Every aspect of the architectural, engineering and construction project involves an increasing number of documents that must be captured, processed, stored / archived and managed. SEAL enables contractors in the Architectural, Engineering and Construction industry to manage critical corporate content and business processes associated with the Projects (Build) and Operations documentation, thereby attaining compliance with industry regulations, cost reduction and a corresponding increase in operational efficiency.

The transportation and logistics industry generates and manages a vast array of documents daily, from invoices and bills of lading to shipping declarations and cargo manifests. Efficient handling of these unstructured documents is critical to operations. Tasks like adding files to document folders, sharing with external parties, issuing delivery proofs, or ensuring confirmation signatures often involve repetitive, manual processes prone to error.

By automating document workflows, companies can minimize errors, reduce reliance on paper-based processes, and streamline digital operations.

Resources & Insights
Modernizing Content Management
A Guide for Enhanced Productivity and Radical Cost Reduction
Discover how SEAL revolutionizes content management! This whitepaper explores the critical challenges of legacy ECM systems – high costs, poor user experience, and compliance risks – and shows how SEAL’s modern content management and automation platform reduces costs by up to 74%, enhances productivity, and ensures seamless content migration. Unlock the future of content efficiency today!